Accounting Assistant

 
The ideal candidate will live in or near Sonoma, California and be able to work in our Sonoma headquarters office. The position reports to our Accounting Manager and is a member of our Finance and Accounting team. The ideal candidate will have an Associate's degree and one to  two years relevant experience.  Must be proficient in Word, Excel, Outlook, Microsoft Windows operating system.  Experience with Dynamics NAV (ERP) and ExpenseWire (T&E Management) a plus.
 
Position Summary:

Provides administrative support to finance department management. Serves as receptionist and initial contact for all callers and visitors to Don Sebastiani and Sons corporate offices. Provides support to accounts payable & accounts receivable and performs data entry and clerical functions.
 
Primary Duties and Responsibilities:
 
•  Meets and greets all visitors; determines their needs and directs them to the appropriate employee or location.
• Answers, screens and directs calls in a courteous, professional and timely manner; takes accurate messages with a high degree of professionalism; check emails and voice messages and respond appropriately.
•  Provides administrative support to the finance department management including composing, typing and distributing correspondence, coordinating calendar and scheduling appointments, ordering supplies for the office, collect/organize/deliver mail, and other duties as requested.
•  Exercises considerable judgment and discretion in dealing with confidential issues and in handling requests for appointments and telephone calls.
•  Will act as Conference Room Coordinator; maintain Corporate Tasting Room to include preparation of internal wine tasting trials & events; contact vendors for repairs & coordinate general repair & maintenance needs for corporate office.
•  Reviews all sales expense report reimbursements ensuring proper application of expense limits, receipts attachment, etc. Ensures timely completion of expense report processing on a bi-weekly basis forwards such for direct deposit reimbursements to be made.  Expenses submitted through ExpenseWire.
•  Enters and processes credit memos associated with promotions, programs, samples, displays, POS, etc. in an accurate and timely fashion as need.
•  Receives, copies, and posts bank deposits in ERP system.
•  Assist A/P with invoice and PO processing, filing vendor invoicing both hard copy and electronically through via Kwiktag into ERP system.
• Enters bulk wine & materials cost tracking in Excel.
•  Actively maintains a clean, orderly and safe work area and all employee common areas.  Makes sure that all safety rules are followed.
•  Willingly performs additional duties as assigned.
 
 
Education and/or Experience
 
•            Associates degree (A.A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
 
Specific Knowledge, Skills and Abilities
 
•  Excellent verbal and written communication skills.
•  Proficient in Word, Excel, Outlook, Microsoft Windows operating system.
•  Experience with or ability to learn Dynamics NAV (ERP) and ExpenseWire (T&E Management).
• 10-key by touch.
•  Keystrokes a minimum of 50 wpm.
•  Ability to understand and follow written and verbal instructions.
•  Commitment to excellence and high standards.
•  Strong interpersonal skills and an ability to deal effectively with a diversity of individuals at all organizational levels.
•  Good judgment, versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
•  Acute attention to detail.
•  Must be able to speak, read, write and understand English.
 

To Apply
Please email your resume as a Word Doc along with a cover letter outlining your related experience to jobs@donandsons.com. Please include your salary history.  Due to the high volume of résumés, please be sure Receptionist, A/P, A/R Assistant is used as your subject line. Thank you.